Lanner Parish Council Minutes 29 August 2019

Lanner Parish Council – Subject to Approval. Minutes of the Parish Council Meeting held on Thursday 29 August 2019 in the Village Hall, commencing 7.00 pm.

Prior to commencing the meeting, a silence was held as a mark of respect for the late Cllr Mike Rabey.

Present: Cllr. Wood (Chair), Cllr Anson (to PC19/147), Cllr Bosworth, Cllr Luscombe, Cllr Marshall, Cllr Repper, Cllr Watson and Cllr Wearne.
In attendance: Mrs E Youlton, Clerk.

PC19/141: Apologies for absence:
Cornwall Cllr John Thomas

PC19/142: Declarations of pecuniary and/or non-pecuniary interests relating to items on the agenda and the details thereof.
Cllr Anson declared committee membership of the Lanner & District Silver band to abstain from consideration of item PC 19/156 but had to leave the meeting before it came up.

PC19/143: To consider written requests for dispensation:
None

PC19/144: To receive report from Cornwall Councillor John Thomas:
In the absence of Cllr Thomas, a full report was not received. An Email advised that this would follow in due course along with information regarding safety issues, including a combined meeting to address reduction of the speed limit at Comford.
Cllr Thomas advised that a Community Speedwatch session had been carried out that day with positive reaction from motorists and a few pedestrians.

PC19/145: Administration:

  • To accept minutes of the Council meeting held on 25 July 2019. Minutes of the meeting were accepted and duly signed by the Chairman.
  • To receive report from Clerk(s) for August 2019. The report had been previously circulated and was noted by Council. Some items required ongoing attention and updates would be provided when possible. The number of complaints from residents regarding matters to be addressed by Cornwall Council continued to rise. This was often due to the need for all reports to be made online, a facility not always available or possible for residents to use. Reports could be made by telephone but wait times were frequently protracted and contact with the Parish Council was therefore preferred.
  • To confirm process for appointment to vacancy. Following the death of Cllr Rabey, the process to advertise a vacancy had commenced. Notices had been posted on Tuesday 27 August and notification of request for an election or appointment by co-option would be received after 16 September.
  • To receive information regarding Governance Review. Information received from Cornwall Council regarding the Governance Review had been previously circulated. This included a submission from Redruth Town Council to incorporate the area of South Downs, including The Paddock, to the junction of Pennance Road/Lanner Hill into the Redruth boundary. This represents approximately 10% of the current electorate of Lanner and would have serious consequences for the operation of Lanner Parish Council. It was considered that this was a ‘money grabbing’ tactic to secure increased revenues through precept rather than a genuine interest in the lives and welfare of residents. Cllr Wood had prepared a comprehensive response and it was resolved that this be submitted to the review panel. A meeting to discuss various alterations in respect of boundaries and numbers of representatives for the Camborne/Pool/Illogan/Redruth areas would be held at Heartlands on Tuesday 1 October at 7 pm. Cllr Wood was fully supported to attend and offer verbal representation on behalf of Lanner and Cllrs were also invited to attend. The full statement submitted is appended to the minutes.
  • To receive information regarding proposed visit of NHS Kernow Clinical Commissioning Group. After their initial enquiry no further information had been received regarding a potential visit of the NHS Kernow Clinical Commissioning Group. Cllr Anson advised of several recent events illustrating the continuous deterioration of health services, particularly in relation to domiciliary care, which had significant impact on local residents. Council resolved to accept an invitation to meet with representatives but due to the complexity and potential length of discussions this would need to be held separately from scheduled Council meetings.

PC19/146: Financial Matters & Accounts for Payment:

NameSubjectAmount
Staff costs£1770.93
Mr D HallVillage maint£457.17
Mrs D Moon Toilets£62.00
Mr M Heathermaintenance£1411.05
Mr. P Mahoney - StreamlineWebsite £200.00
HMRC£413.95
Cornwall Councilrates£68.00
Adobe subscription (direct debit)£15.17
Microsoft Office subscription£7.99
HP Instant Ink (direct debit)£14.99
KC Warnehanging baskets£315.00
Mr A Strickfootpath maintenance£2438.75
Cllr T Wearnereimbursements£90.31
Contract Signs signage£88.20
AMAZONEmergency Plan£213.97
Mrs T Marshall reimbursement£86.75
PKFannual Governance Audit£360.00
Caddy Construction cemetery £148.00
Total£8162.23

Financial statements & payments for the month of August were presented to Council, approved and are appended to these Minutes. Full Accounts also appear on the website.

PC19/147: Highways and Transport: – Cllrs Wearne and Wood

  • Update on implementation of mobile speed activated sign and report of data recorded. The sign had been erected at Tresavean and had now been moved to Lanner Hill. Interpretation of data continued and questions relating to this and operation of the sign had been submitted to Evolvis. This data could be used to support requests for further speed monitoring by the Police and for petition of Cornwall Council for the introduction of additional speed reduction measures. Early indication was that a speeding vehicle passed the Lanner Moor Playing Field every 2.5 minutes! Council would continue to move the sign to new locations and Cllrs Luscombe and Wearne were thanked for their efforts to facilitate this work.

Cllr Anson left the meeting.

  • To note installation of planters to act as a physical barrier and attractive feature at land adjacent to entrance splay at Henscol. Council noted that the cars previously parked in this area had now been relocated and thanks to the donation of troughs by Cllr Wood and refurbishment by Cllr Wearne the planters had been installed. Many residents had indicated their pleasure at seeing this attractive feature and were grateful for such action.
  • To report on submission to Cornwall Council request to transfer all street furniture at Lanner Square to Parish Council. Following request all street furniture located, including Maude Pascoe’s Memorial, at The Square had now been transferred to the responsibility of Council. This did not include the responsibility for any street lighting. The Insurance company acting for Council had been advised of these additional assets.
  • To confirm date of quarterly meeting with Adrian Drake, Cormac. This meeting would take place on Monday 9 September at 12.30 pm at the Council office. A draft agenda would be circulated and request for the addition of items for consideration should be submitted as soon as possible.
  • To receive report on a request for a meeting on speed following recent inquest conclusion. Council noted the conclusion of the inquest following a fatal accident on the A393 at Comford. Having previously been advised that a meeting would be convened once this process has been completed enquiry has been made of Cllr J Thomas for an update. Council are advised that the matter is being pursued. From circulation of emails it had been learnt that a Cornwall Council closed “commission” of officers has already been made regarding reduction of speed limits in this area but their deliberations are only available to Cllr Thomas.
    Council was perplexed to note exclusion from such discussions particularly since a good deal of investment had been made in efforts to obtain support for schemes to reduce speeds throughout the entire parish.

PC19/148: MVRG/CPIR: – Cllrs Anson, Luscombe and Wood:

  • To note date of the next CPIR Community Network Panel meeting: 11 September 2019, 7 pm, at Pool Academy. Cllr Anson indicated that she would endeavour to attend but that she was out of the county for most of that day.
  • To note date of next MVRG meeting: 11 September 2019, 2pm at St Day Enterprise Centre. Cllr Wood would attend this meeting and indicated that this was also an AGM when officers would be elected. It was possible that the appointment of Chairman would lead to a revolving post linked to village meeting venue.
    Cllr Wood sought opinion of Council regarding an application proposed by the WHS team to seek financial support for the reprinting of Mining Trails leaflets from the Cornwall Cllr Community Chest Fund to be filtered through the MVRG bank account. Council considered that this would amount to internal transfer of funds and not conform to the rules of the Fund. Direction would be sought from Charlotte Caldwell but Council resolved not to support this proposal at MVRG unless it was clear that it was entirely proper to do so.

PC19/149 Parish Plan: Cllr Wood

  • To review and ratify discussions regarding public consultation for review of the Parish Plan. Following informal discussions of arrangements for this event Council resolved to stage a consultation day on Saturday 16 November, 10 am to 4 pm at Lanner Village Hall. Topics featured would highlight a range of issues for residents to consider with emphasis on climate change and the Emergency Plan. Work would continue to prepare public information to provoke thought and discussion and information would be circulated for comment to Cllrs.
    Invitation to assist wold be extended to volunteers, particularly those that had worked as part of NDP Steering Group and to support the LLCA. The Trustees of the Village Hall would be invited to serve refreshments throughout the event.

PC19/150: Planning:

  • Any planning matters of an urgent nature. There were no matters of an urgent nature. The date of a meeting with Mark Broomhead, CC Planning & Sustainable Development, was confirmed as Thursday 19 September at 7 pm. A draft agenda would be circulated. Cllr Wood offered his apologies and would submit questions prior to the meeting.

PC19/151: Police Liaison:

  • To receive report of statistics and attendance at a Police Liaison meeting, 19 August. The Clerk reported attendance at this meeting and a detailed report had been previously circulated. This was noted by Council and a general discussion regarding statistics, crimes, social deprivation and resources took place. Council thanked the police for the work undertaken within the parish and their support for placing focus on the illegal use of motor vehicles off road.

PC19/152: Website – Cllr Wood:

  • To receive statistics relating to usage. This information had been previously circulated and was noted.
  • To confirm date of meeting with Mr Paul Mahoney, Streamline Web Design to confirm requirements for redesigning of website: 10 September at 11 am. This date was noted.
  • To consider establishing Parish Council Facebook Page. After careful consideration and deliberation, it was resolved not to establish a Council Facebook Page. It was acknowledged that it would be desirable to be able to alert residents of matters of interest and importance, but that investigation would be made into alternative mechanisms to achieve this. Council would continue to regularly post items on the website and other advertising would continue via posters and the use of Council Notice Boards. It was also considered that residents had a responsibility of seeking information and engaging in community life outside of their homes and IT devices

PC19/153: United Downs Deep Geothermal Project: – Cllr Bosworth

  • To receive update on progress of the project and opportunities for grant funding.
    Cllr Bosworth offered a brief update and information regarding the testing being undertaken to determine viability of the project. The September meeting of the Funding Panel would determine the spend of £20 000 across applications by 10 charities/organisations in the local area.

PC19/154: Christmas Lights: Cllr Marshall

  • To confirm structure and terms of reference for this project.
    In order to comply with requirements for audit purposes and to ensure Council insurance could be used to cover this event a review of operational terms was necessary. The group will still be led by Cllr Marshall and members of Council and Staff will continue participation. To safeguard other volunteers from the need to publish Declaration of Interest the group would exist as a Forum rather than a subcommittee. All financial transactions will be processed via Council accounting procedures and therefore included as part of the annual governance and audit procedure. Council resolved to support these changes and hoped this would offer adequate safeguard for the event and serving volunteers.
  • To receive update regarding supply of electricity to power Christmas lights at various locations, particularly Lanner Square.
    Investigations continued into possibilities of obtaining a power supply to support the lights display at Lanner Square. Further information was awaited from Western Power and Cornwall Council, but every effort was being made to secure a safe power source.
    The installation of power is expensive and efforts to secure funding continue. An application to the Geothermal Project had been submitted and a decision was awaited.

PC19/155: Environment: Cllrs Luscombe, Repper, Wearne and Wood

  • Footpaths: To receive reports from Volunteer Footpath Walkers. Cuts to all gold paths had been recently completed and thanks were extended to Mr Strick for all his efforts. Defects that he had reported had all been referred to Cornwall Council for investigation and rectification. All volunteers reported general good order.
  • To receive report regarding diversion of water course and subsequent erosion of path surfaces at Carn Marth. Cllr Bosworth offered an overview of the difficulties experienced with water run-off following the diversion of water to feed a pond by the owners of the property known as Rockfield. The water run-off, of particular concern during and after high rainfall, continued to cross the footpaths and mineral trails, causing considerable erosion to surfaces. Attempts to secure a solution via Cornwall Council and the Environment Agency had not be successful and the assistance of Council was sought. It was resolved that ownership of land should be determined first via land registry search and after site visits had been undertaken a meeting of all parties should be called to seek a long-term solution.
  • To receive update on repairs of handrail by CC at steps off Rough Street to footpath 21. Works had not yet been completed to this handrail and the matter was continuing to be addressed so that rectification was achieved as soon as possible.
  • To receive update on progress with application to add paths to the Definitive Map and note dates of further ‘drop in’ sessions. Cllr Repper advised the dates and times of further drop in sessions where residents could provide background information and confirm use of paths which Council is seeking to register. This will assist the final collation of supporting evidence.
  • To receive information from ‘Illegal Use of paths’ group. Information relating to a meeting with members of this group with Officers of Cornwall Council had been circulated and was noted.
  • To receive information regarding police operations in the parish to address the problems caused by the illegal use of motor vehicles on paths.
    Council was advised that following the number of reports received regarding these illegal activities the police had designated Lanner as a ‘hotspot’. This meant that as long as resources were not required to attend matters of an urgent nature, police operations would take place in known areas within the parish. Two operations had taken place recently and although no offenders had been caught on these occasions, officers used the opportunity to offer advice to other users of paths regarding safety, methods to report to the police and penalties that could be imposed. All information is valuable to the police, dates, times, location and description of riders and vehicles and everyone should be urged to continue to make reports. An article relating to this would appear in the next Newsletter.
  • To receive information regarding use of Incident Report Cards. Council was advised that a digital version of the Incident Report Card had been provided by Cornwall Council and would be circulated to councillors. This offered the opportunity to be saved on mobile phones and would assist the recording of information to be submitted to CC.
  • To receive report on progress with the reinstatement of a barrier along a section where the Tresavean Trail meets the Great Flat Lode, with the support and consent of Cornwall Council.
    Cllr Luscombe advised that the required information regarding insurance cover would be sent to CC in the near future and then works would commence.
  • To receive reports of vandalism to “No Vehicular Access” signs at Pennance Road/Carn Marth. Council was advised that further vandalism to the recently installed signs at Pennance/Carn Marth had occurred. The signs had been sprayed with paint, but this had been swiftly rectified. Witnesses placed a van and occupants in the vicinity around the time of the damage and this information had been reported and followed up by the police.

PC19/156: Community: Cllrs Anson, Bosworth, Luscombe, Marshall, Wearne & Wood

  • To note cancellation of events designed to engage teenagers and foster self-responsibility and citizenship. Unfortunately, there had been insufficient bookings to make the events viable and so cancellation of the three events had been necessary. Council indicated its disappointment that this had not attracted greater interest.
    Discussion took place regarding recent anti-social behaviour from young people residing in the area of Strawberry Fields. Apples, tomatoes, stones and other articles were being thrown at surrounding properties and following complaints to Council these incidents had been reported to the police.
    The sponsored activities had been designed to engage with all young people and to try to deter such behaviour. It was resolved to contact the three housing associations with properties in Lanner to invite representatives to a meeting to discuss a way to work in partnership and positively engage with all residents.
    Council was advised that 420 trees had been requested from the Woodland Trust, offered as part of their planting schemes. This could provide an opportunity for community involvement as well as providing the screen required to protect properties, particularly on Lanner Hill.
  • To consider donation of funds to Redruth Skate Park Appeal. Council considered donating funds not used to support the summer activities for young people to the Redruth Skate Park Appeal as this was likely to attract use by young people from Lanner. After discussion it was resolved that a donation would not be made.
  • To note cancellation of ‘test exercise’ for Emergency Plan and note arrangements for future redesigned event. Unfortunately, due to other commitments, too many of the volunteers and First Aiders were unable to attend this event and so it had been postponed to a future date.
  • To note purchase of equipment and storage points to support volunteers in managing an emergency. Councillors were able to view the equipment procured to support aid during an emergency situation and Assistant Clerk Teresa Marshall was thanked for all her efforts to obtain this at best value. The items would be appropriately distributed and held in case of emergency.
  • To consider erratic and temporary loss of Post Office outreach services available at the Village Hall. Council was advised that the outreach Post Office service had been erratic and unreliable during the summer months. This was apparently due to the lack of availability of staff during periods of leave. Unfortunately, many wishing to use the service had been angry and disappointed and it was feared that they would access services elsewhere on a more permanent basis. It was resolved, that since it was essential to try and retain this service contact would be made with the Post Office Area Management Team to seek a permanent solution. It was noted that the service at Redruth would soon be managed by franchise and enquiries regarding the provision of service to Lanner would be made.
  • To consider application from Lanner & District Silver Band (LDSB) to stage a concert at the Lanner Moor Playing Field – 14 September. During Public Participation Mr Jeremy Gilbert, Chairman LDSB, attended and presented an overview of the proposal. He offered details regarding parking arrangements, litter control and use of the space. Council having been satisfied that all criteria had been successfully met resolved to approve the use of the Playing Field for this event and wished the Band every success with the concert.
  • To confirm printing of summer parish Newsletter and arrangements for distribution. The Newsletter was almost finalised and would be submitted to the printers in the coming days. Once printed, distribution would be by the postal system to ensure that it reached all addresses in the parish. Some help may be requested to prepare the envelopes.
  • To consider quotations for repairs to interpretation board following vandalism. Council considered two quotations for repairs and carefully compared specifications. It was resolved to proceed with purchase from Contract Signs, Redruth. In conjunction with the Clerk, Cllr Wearne would oversee this matter.

PC19/157: Parish Assets:
Toilets and Playing Fields: Cllr Wearne & Wood

  • Safety Inspections
    Cllr Wearne continued to carryout safety inspections of all Council owned/managed spaces and arrange remedial actions as appropriate. There were no major concerns to report.
  • To report on vandalism and faults following the installation of new toilet doors at Lanner Moor Playing Field.
    During and immediately following installation of the doors some vandalism had occurred and faults had all been swiftly rectified. The coin operated doors were now working properly, and the facilities were being maintained to a higher standard.

Lawn Cemetery & Churchyard: Cllr Wood

  • To receive update on status of works.
    Work to backfill the trench where the diverted water pipe had been laid would be completed at the weekend and thanks were offered to Cllr Luscombe for the use of his plant machinery. Mike Caddy would return to site as soon as his work schedule allowed so that work to complete the entrance, install a vehicular accessway and landscape the area could be concluded.
  • To receive proposed ‘Service Level Agreement’, to support devolution of works and future management, from Cornwall Council following ‘closure’ of Churchyard
    Information regarding the Service Level Agreement had been received from Cornwall Council. Following negotiations regarding the amount payable for the works an increase in payment had been offered. All boundary hedges and monuments would remain as the responsibility of Cornwall Council. Subject to clarification regarding the testing of the stability of monuments and treatment and management of trees and hedges, Council resolved to accept the Service Level Agreement offered. Discussions would be held with the PCC to ensure understanding and clarification regarding future internment and overall management of these areas.

Lanmoor Entrance splays:

  • To receive information from Cornwall Council regarding devolution with an interim license to occupy.
    No replies or further information had been received from Cornwall Council.

PC19/158: Correspondence:

  • Cornwall Council: consultation draft proposal re: Dogs on Beaches. Previously circulated and noted.
  • Invitation to Chairman to attend Opening of Kresen Kernow Redruth – Cllr Wood would attend on behalf of Council.

PC19/159: Date of next meeting:
Council meeting: Thursday 26 September 2019
Planning meeting: Thursday 12 September 2019
It was resolved to alter the date of the October meeting to be 24 October 2019

There being no further business the meeting closed at 10.15 pm.

PCmins190727

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