Lanner Parish Council. Subject to Approval. Minutes of a meeting of Council, of 28 May 2020, conducted by digital means during restrictions imposed by covid-19.
Present: Cllr. Wood (Chair), Cllr Anson, Cllr Bilham, Cllr Bosworth, Cllr Luscombe Cllr Marshall Cllr Repper, Cllr Wearne.
In attendance: Mrs Elaine Youlton, Clerk Mr David Squire – until PC20/67 when co-opted as Councillor.
PC20/63: Welcome by the chairman:
Cllr Wood welcomed all Members to the meeting and expressed pleasure that everyone was remaining safe and well during the pandemic. Technical checks were completed and protocol for speaking, noise reduction and clarity of voting was confirmed.
PC20/64: Apologies for absence:
Cornwall Cllr John Thomas
PC20/65: Declarations of pecuniary and/or non-pecuniary interests relating to items on the agenda and the details thereof and to consider written requests for dispensation
PC20/66: To note application from Mr David Squire for position of Councillor
An application received from Mr David Squire had been previously circulated to Members.
PC20/67: To appoint candidate to position of Councillor and confirm Declaration of Acceptance of Office.
It was resolved to appoint Mr David Squire to the position of Councillor by process of co-option. The Declaration of Acceptance of Office was duly signed and would be returned to the Clerk for counter signatory.
Having been appointed Cllr David Squire took a full role as Cllr for the duration of the meeting.
PC20/68: To receive report from Cornwall Councillor John Thomas:
Cllr Thomas had been invited on 15 May to send a report for circulation. Indication had been received that this would follow the meeting.
• To accept minutes of the Council meeting held on 26 March 2020
Minutes of the meeting were accepted and duly signed by the Chairman.
• To receive report from Clerk(s) for May 2020 – previously circulated.
A more detailed report than usual had been circulated giving information of the work of Council as well as Clerks for the month of May. This format would continue until ‘face to face’ meetings resumed. The report is appended to the minutes.
• To note community actions in response to covid-19
It was noted that the report from Mr Nathaniel Squire, who is leading the Lanner Covid Mutual Aid group, indicated that requests for help remained relatively low and those received had been met with positive responses.
Cllr Bosworth expressed thanks to Mrs Teresa Marshall for her continued efforts at the Village Hall during the pandemic.
Cllr Wood asked for Council’s thanks to be recorded and conveyed to Mr Hall and Mr Heather for continuing to carry out services during this very difficult period.
• To note actions taken by CC in response to covid-19 – waste/recycling, impact of furlough.
Council were pleased to note that the HWRC’s had now opened and were accepting household waste, kerbside collections of bulky waste were also now available and refuge collections had continued throughout the lock down period. The implementation of required social distancing measures had been completed well. It was noted that many officers of Cornwall Council and Cormac remained on furlough leave which led to delays in responses to requests for action and appeared to hamper forward planning for eventual lifting of lockdown measures in whole or part.
• To note matters outstanding with CC: devolution of Tresavean, Tresavean Trail, Speedvisor.
Tresavean: following repeated requests for a reply regarding the statement made by an Officer of Cornwall Council that a long term lease could be made available to Council the response had been received. Council were advised that such an arrangement would not be possible in the foreseeable future due in part to the unusual situation created by coronavirus. CC advised that outdoor exercise and cycling was now considered of higher priority for both leisure and potentially travelling to work. Cornwall Council are currently looking at a wide variety of ways in which safe travel and exercise options may be developed, including the use of trails and open spaces and this includes Tresavean.
In addition, CC have a great number of devolution projects to deliver and the speed of legal processing means that further devolution discussions are not possible.
Council indicated that the response was not surprising, but the situation was disappointing since the site remained unmanaged and the community had expressed interest and commitment to secure improvements at Tresavean.
Tresavean Trail: Cormac is to be pressed to make contact with the landowner who has caused damage to the Trail surface and ensure it is reinstated and maintained to the proper standard.
Speedvisor: the relocation of the Vehicle Activated Speedvisor at Lanner Hill had been discussed with Adrian Drake, Cormac. The suggestion that this could offer greater effect as a warning of the speed limit if repositioned at the junction of Lanner Hill and Pennance Road, had been supported by him. In order for this to be effected the support of the Ward Member Cllr John Thomas is required. A request for this action was sent on 13 March 2020; the matter remains outstanding and no reply has been received from Cllr Thomas.
MSAS: It is a two person task to put up and take down the Mobile Speed Activated Sign, owned by Council, during which social distancing cannot be maintained. It will be reactivated as soon as it is safe to do so.
• To confirm Standing Orders, Code of Conduct and Council Policies for 2020/21
It was resolved that Standing Orders, Code of Conduct and current Council Policies were accepted for 2020/21. The policy Operation London Bridge which related to actions in response to the death of a senior member of the Royal Family was also approved. New policies were being developed for additional areas and these would be presented to Council in due course.
PC20/70: Financial Matters & Accounts for Payment:
|Staff costs||Members only|
|Mr D Hall||Village maint||£457.17|
|Mrs D Moon||Toilets||£62.00|
|Mr M Heather||maintenance||£1295.10|
|Mr. P Mahoney||Website maintenance||£250.00|
|HP Instant Ink||subscription||£7.99|
|Contract signs||signs toilet||£102.00|
|Mr P Richards||Internal Audit||£308.00|
Financial statements & payments for the month of May were circulated to Council, approved and payments authorised. Details are appended to these Minutes and full accounts also appear on the website.
• To ratify approval of renewal of Insurance Policy made by delegated authority.
Cllr Wood advised that renewal of the Insurance Policy had been agreed by delegated authority. Council were committed to a three-year tenure with Zurich and this would be reviewed next year when no penalty clauses would apply.
Resolved: Council ratified this decision.
• To receive notification of Annual Governance and Accountability Return 2019/20 and alterations to legislation for 2019/20 in response to coronavirus and confirm approval.
Full details of the Annual Governance and Accountability Return 2019/20 and full accounts for this period had been circulated to Members. Council resolved that a positive response to all Governance could be satisfactorily given and the accounts be approved and statements signed by the Chairman and RFO.
• To note the arrangements for internal audit, receive report from Mr Peter Richards, Internal Auditor and note the timescale for completion of audit and exercise of public rights.
Recent changes in legislation in response to coronavirus had facilitated extension in required timescales.
Mr Peter Richards had received and considered the accounts and governance for the year ending 31 March 2020. There were no matters arising for the attention of Council. In line with legal requirements submission would be made to PKF Littlejohn, External Auditors by July and the exercise of public rights to inspect accounts would be arranged for September.
• To ratify submission of comments made under delegated authority for the following applications:
Application: PA20/02545: Lower Mushroom Farm Tresavean Lanner
Proposal: Prior notification for change of use from agricultural building to dwelling house
Applicant: Mr & Mrs Adams
Resolved: Lanner Parish Council OBJECTS to this application.
It is our understanding that to qualify for the permitted development rights afforded by Class Q it rests with the applicant to prove the building was solely used as part of an established agricultural unit at March 2013.
Our research and local knowledge indicate that Cornish Mushrooms Ltd was formed in 1999 but was a dormant company eventually being dissolved in 2006. There is no evidence that any mushrooms were produced or sold by the company.
The applicants subsequently purchased the building (date unknown) occupying it as Freshbite (South West) Ltd and changing the name to Cornish Fayre in 2011. The company was dissolved in 2017. The company was originally registered at The Praze, Penryn but its registered address changed to the subject property in 2014. The company’s Memorandum of Association describe its business as caterers, catering contractors, delivery service, marketing and processing of food.
It seems apparent that any agricultural use the building may have had has been long abandoned and the change of use to a non-farming commercial activity makes it difficult, if not impossible, to prove qualification under Class Q.
The use of the building for residential purposes outside of Class Q would be contrary to the policies of the Cornwall Local Plan and the Lanner NDP as it is in the “open countryside” and outside the settlement boundary.
Proposal: Replacement roof and raising by 200mm with metal standing seam system (in relation to Decision Notice PA19/04558) Location Lanner Primary School Lanmoor Estate Lanner Redruth
Applicant: Crofty Multi Academy Trust Steve Eva Crofty Multi Academy Trust
Resolved: Council offers NO OBJECTION to this proposal.
Proposal: Residential development comprising erection of nine detached houses and associated works Location Land West Of Pennance Parc Pennance Parc Lanner Redruth
Applicant: Classic Builders (South West) Ltd Classic Builders (South West) Ltd
Resolved: Lanner Parish Council SUPPORTS this application.
Council note that this is an exceptionally well-presented application and the proposed development fully accords with statements within the Lanner NDP. The proposal reflects the wishes expressed by local residents at the NDP consultation stages which indicated a desire that the previous density be reduced, and that the houses offered are open market houses to better balance the area which is predominately social housing.
Council find the overall layout pleasing and note the due consideration given to enjoyment of views and provision of amenity space.
Proposal Construction of porch, amendments to existing flat roof structure, garage roof and associated works Location Sharidon Trevarth Road Trevarth Carharrack
Applicant Mr And Mrs M Holmes
Resolved: Council offers NO OBJECTION to this proposal.
PC20/72: Lanner Village Hall – Cllr Wood
• To receive update on process/requirements to affect transfer of hall to Parish Council.
Advice had been received from Stevens & Scown, solicitors that gave an overview of the mechanism for the transfer of the Village Hall to Council. A number of questions had arisen and these had been forwarded for attention and a further report.
PC20/73: Police Liaison:
• To receive report of police actions to address crime in Lanner and surrounding areas:
Incidents of vandalism to seating at the Playing Field and to signage at Carn Marth/Pennance were noted and these matters had been reported to the police. Police patrols continued in the area when resources were available. Good links with the Neighbourhood Team were enjoyed and information shared on a regular basis.
• To receive report of actions taken to address the use of off-road vehicles on footpaths and bridleways.
An operation to address the use of off-road vehicles at the Poldice Valley had been undertaken with support from the Police Drone Team. This has led to the apprehension of an offender and suitable penalty actions enforced. It remained essential to continue to report all such incidents to the police and Cornwall Council so that resources could be appropriately targeted to ‘hot spots’. The aim was to run such operations on a more regular basis.
• To highlight use of CC Incident Report Cards in respect of litter, fly tipping, dog fouling and vehicles used off road.
Council were reminded that, following their training, Cllrs were able to make reports of witnessed incidents of littering, fly tipping, dog fouling and vehicles used off road to Cornwall Council. It was important to include as much detail as possible as this information may be used to bring prosecution for such offences.
PC20/74: Parish Plan:
• To approve final version of Parish Plan – previously circulated.
The Parish Plan had been previously circulated. It was resolved to approve the plan which would now be published as a digital version only. Circulation to local groups and organisations would be made. Thanks were expressed to Emily Youlton for her contribution of photography and arranging layout of the document.
PC20/75: Emergency Plan:
• To receive update on review of plan and ambitions for future development.
Cllr Marshall reported that a review of the current Emergency Plan was in hand and considerable updating had been completed. The aim now was to work more closely with volunteers and members of the community to broaden the plan’s response to emergency situations. Once it was possible to stage meetings a full review of the plan, communication tree, warden responders, first aiders would be possible, and a new version of the plan would be created and could be considered by Council. It was agreed that this plan would be more successful if led by the community and supported by Council.
PC20/76: Parish Assets:
Toilets and Playing Fields: Cllr Wearne & Wood
• To receive update on weekly Safety Inspections and Annual Safety Inspection and to note completion of all repairs to defects
Cllr Wearne reported that all safety inspections continued to be completed whilst employing ‘social distance’ regulations. All minor defects highlighted in the annual Inspection report had either been completed or were in hand and would be rectified before play equipment was operative again.
Thanks were expressed to Cllr Wearne for his continued efforts and completion of works.
• To consider quotations for the installation of replacement handwashing, baby changing unit and minor repairs.
Quotations for the supply and installation of two handwashing/drying units, baby changing station and minor repairs had been previously circulated. It was resolved to proceed with these purchases and works for a cost of £5 600.
• To consider re opening of the public toilet provision
Without adequate handwashing facilities being available it was resolved that the toilet provision must remain closed at the present time. Once this had been achieved Council would review again and determine if it was possible to reopen the facilities.
PC20/77: Lawn Cemetery & Churchyard: Cllr Wood
It was reported that a person(s) had established a camping pitch within the Lawn Cemetery. Investigations had been made by Council and Police Officers and the area had now been vacated; monitoring of the area will continue.
• To note the pre purchase of two burial plots
• To note two further internments
• To note use of new entrance facility and feedback from Funeral Directors.
Although works had not yet been completed use of the new vehicular entrance had been possible for recent internments. Funeral Directors had indicated that the facility was most welcome and made access much easier for them and accompanying mourners. They looked forward to making good use of the improved facilities.
PC20/77: Date of next meeting:
Full Council: 25 June 2020 – it was noted this was likely to be a ‘virtual’ meeting.