Lanner Parish Council Minutes 27 June 2019

Lanner Parish Council Minutes of the Parish Council Meeting held on Thursday 27 June 2019 in the Village Hall, commencing 7.00 pm.

Present: Cllr. Wood (Chair), Cllr Bosworth, Cllr Marshall (to PC19/115), Cllr Repper, Cllr Watson (to PC19/118) and Cllr Wearne.
In attendance: Mrs E Youlton, Clerk.

PC19/104: Apologies for absence:
Cllr Anson (work commitments); Cllr Luscombe (holiday)
Cornwall Councillor John Thomas

PC19/105: Declarations of pecuniary and/or non-pecuniary interests relating to items on the agenda and the details thereof.

PC19/106: To consider written requests for dispensation:

PC19/107: To confirm appointment of Mrs. Tamsin Watson as co-opted Cllr and sign declaration of office.
Chairman welcomed Tamsin Watson to the Council as a Co-opted Member. Declaration of Acceptance of Office was completed and duly signed. Details of appointment along with Register of Interest would be submitted for publication to Cornwall Council and appear on Council website.

PC19/108: To receive report from Cornwall Councillor John Thomas:
In the absence of Cllr Thomas, no report was received.

PC19/109: Administration:

  • To accept minutes of the Council meeting held on 30 May 2019
    Minutes of the meeting were accepted and duly signed by the Chairman.
  • To receive report from Clerk(s) for June 2019.
    The report had been previously circulated, and a wide range of matters were noted by Council. Some items required ongoing attention and updates would be provided when possible.

PC19/110: Financial Matters & Accounts for Payment:

Mr D HallVillage maint£445.42
Mrs D Moon Toilets£60.00
Mr M HeatherMaint. Progs.£1463.05
Mr. P Mahoney - StreamlineWebsite maintenance & maps£200.00
KC Warne hanging baskets£912.00
Cllr T Wearne reimbursements£60.00
M CaddyCemetery project£870.00
Staff costs£1770.93
JCC Webb Cemetery project£3587.00
Contract SignsNo Motor Vehicle signs£399.60
Hydroscanclips (MSAS)£221.46
Quality Garden supplyplay bark£1890.00
Helston Fabrications water stand£216.00
Evolvis radar speed signs (3 parishes) NOTE below.£6631.04
Post Officestamps£8.40
Cornwall Council rates£68.00
Adobesubscription (direct debit)£15.17
Microsoft Officesubscription£7.99
HP Instant Ink (direct debit)£14.99

Financial statements & payments for the month of June were presented to Council, approved and are appended to these Minutes. Full Accounts also appear on the website.
NOTE: The cost of two of the three radar speed signs will be reimbursed by Gwennap and Stithians parish councils prior to the next meeting.

  • To confirm accounts for year ending 31 March 2019 submitted to External Auditor
    PFK Littlejohn and advertisement made for Exercise of Public Rights.
    Council were advised that all required submissions and advertising had been completed.
  • To consider appointment of Mr Peter Richards as Internal Auditor for 2019/20
    It was resolved that Mr Peter Richards, former Senior Auditor for Kerrier District Council, be appointed as internal Auditor for the accounts 2019/2020.
  • To confirm the procedure for financial donations to Council.
    The Chairman advised that should Councillors wish to make donation to Council for the cost of materials, operation of projects or any other matter relating to the work of Council that correct procedure will be that Council is invoiced appropriately and the cost is then donated by Councillor. This will ensure a transparent Audit trail is visible. Such donations, although welcomed, are not expected or anticipated from Members. It is important for future financial planning that the full cost of maintaining Council assets and services is recorded.

PC19/111: Highways and Transport: – Cllrs Wearne and Wood

  • To report delivery of mobile speed activated signs and confirm arrangements for commissioning and erection.
    Delivery of the mobile speed signs had been safely received. The required software had been successfully downloaded and commissioned and the sign is fully prepared to be erected. Cllrs Wearne and Luscombe would place mounting bars at all approved locations and deploy the sign as soon as possible. There had been some delay in obtaining the correct size and quality of clips to secure the bars and units, but these would be supplied in the following week. The signs for Gwennap and Stithians were held for collection and all payments would follow shortly.
  • To confirm submission to CN Highways Fund of Expression of Interest for yellow lines at Wheal Trefusis.
    Submission of a request for the implementation of yellow lines to prohibit parking had been submitted to the Community Network Highways Scheme. This would now be considered for funding in 2020/21. The residents requesting this action had been informed.
  • To request police action to prohibit parking of vehicles on the section of highway, for which license is held, adjacent to entrance splay at Henscol and to consider installation of physical barrier
    It was confirmed that Council now held the required ‘Planting Licence’ for this section of highway which affords authority to request prohibition of parking and place physical barrier to prohibit this. It was resolved to purchase two oblong planters of granite appearance, to be suitably planted with seasonal displays. Cllr Wearne and Bosworth agreed to devise a planting scheme.

PC19/112: MVRG/CPIR: – Cllrs Anson and Wood:

  • To note the date/venue of next CPIR Community Network Panel meeting: 2 July 2019 at Pool Academy. Cllr Anson
    This date was noted. Cllr Anson would not be able to attend due to her forthcoming holiday.
  • To note date/venue of next MVRG meeting – 11 July 2019 at Lanner Village Hall. Cllrs Anson, Luscombe and Wood
    This date was noted, and the meeting would be attended by Cllrs Luscombe and Wood. Cllr Wood would submit a report from Lanner, prior to the meeting, in line with usual practice.
  • To consider in principle future of MVRG websites.
    Cllr Wood explained the need to update and upgrade the existing Historic Churchyards website if it was to continue to provide a useful source of information. Since this site had attracted a good number of visitors and held a lot of significant information, particularly for those tracing ancestries, Council agreed to support the improvements. The re design would be undertaken with the services of Paul Mahoney of Streamline Web Design. Since MVRG resources to fund this were not currently available Council resolved to make a pledge of £200 which would be in addition to the annual grant of £100. It was also resolved to include all the information for both Lanner Churchyard and the Lanner Lawn Cemetery on Council website.

PC19/113: Parish Plan: Cllr Wood

  • To confirm the date of a meeting to discuss content, preparation and dates of public engagement and consultation.
    Date of this meeting was confirmed as Thursday 8 August and would follow a brief Planning Meeting.

PC19/114: Planning:

Any planning matters of an urgent nature.
There were no matters of an urgent nature.

  • Report review and rewrite of NDP pages on website.
    Cllr Wood advised that the website had been updated to reflect the final NDP, which had had minor alteration following examination. The plan which was now ‘made’ was available to download.
  • To consider the printing and associated cost, of 20 hard copies of NDP. One for each Councillor, one for CC John Thomas and 10 for future/office use.
    Cllr Wood suggested that since this was a comprehensive document that sometimes required cross-referral of several pages simultaneously it would be useful to have some hard copies. Each Councillor would be supplied with a copy and one would be supplied to Cornwall Cllr John Thomas; the remainder would be held for office use and could be loaned to interested parties. It was resolved to proceed with an order for up to 20 copies by arrangement of the most cost-effective quote. Costs should not exceed £300.
  • To discuss ideas for “Planning Brainstorming” meeting with Louise Wood and Mark Broomhead.
    Cllrs were invited to send ideas to Cllr Wood for inclusion in this session. Currently, matters included application of GDPR, Validation, Pre-Application process, S106/Community Infrastructure Levy and the review of the Local Plan. It was hoped this would be a positive and informative session.

Cllr Marshall left the meeting.

PC19/115: Website – Cllr Wood:

  • To receive statistics relating to usage
    This information had been previously circulated and was noted.
  • To confirm date of meeting to discuss requests for changes to content, style and design of website
    This was agreed to take place on Thursday 11 July and would follow the scheduled Planning meeting.

PC19/116: United Downs Deep Geothermal Project: – Cllr Bosworth

  • To receive update on progress of drilling rig, operations and noise levels.
    Cllr Bosworth offered a brief update and information regarding the decommissioning of the drilling rig had been circulated. The second round of funding was now open for applications and this would close on 31 July. Applications were being submitted by the Defibrillator Project and the Christmas Lanner Lights Forum.
  • To consider recent information regarding exploration into Lithium mining.
    Cllr Wood highlighted information recently published regarding exploration into Lithium mining in the area and offered information regarding the company and technology being developed.

PC19/117: Christmas Lights: Cllr Marshall

  • To receive report on meeting of Forum – 14 May 2019
    Notes from this meeting had been previously circulated. The event would take place on Friday 6 December 2019 and in order to address concerns regarding safety the Group expressed a desire to hold the event at the Lanner Playing Field. This would enable a safer route for the parade and a safer environment away form all traffic for the gathering to switch on the lights. The aim was to continue to erect lights at other locations through the village and enhance the lights display at the Playing Field. Other activities could also be included in this space.
  • To consider and resolve to permit Christmas Lights Forum to utilise the Lanner Moor Playing Field for the erection of Christmas lights and Grand Switch On from 6 December 2019.
    The Group sought the permission of Council to stage the event within the Lanner Moor Playing Field and offered assurance that considerable restrictions would be in place to prevent use by vehicles. No passenger cars would be permitted to enter the site and all trade vehicles and stands would be erected prior to the event and removed once the site was vacated by the general public.
    Resolved: Council approved the use of the Lanner Moor Playing Field for the event subject to the acceptance of Rules and regulations imposed for use.
  • To receive report on condition of electrical infrastructure at Lanner Square and required remedial works.
    It was reported that the string of bulbs that were attached to the decorative poles had not been working for several years and were now in a dangerous state of repair. Advice had been received from both CC and Cormac Officers that this required removal as soon as possible. Telephone contact had been made with Cllr J Thomas to confirm that he was supportive of this action. This had been verbally confirmed and request had been made to complete this work in line with highway safety regulations.
  • To receive information regarding ownership of decorative poles at Lanner Square
    It was confirmed that the poles were installed by Kerrier District Council via a scheme for village enhancement but that no formal transfer of assets from KDC had been completed. However, since there is no funding available for the maintenance of such street furniture, Cornwall Council has said these will not be maintained and will be removed if falling into a state of poor repair. The Parish Council indicated a willingness to retain this feature as an enhancement to the street scene and therefore resolved to accept these assets and assume responsibility for the poles. However, Council do not assume responsibility for the highway on which these items stand.
    Council have already carried out decorative works as part of a volunteers’ project but are unable to reach the top due to restrictions in working at such height. Request would be made to Adrian Drake, Cormac for assistance with this work.
    There are several other items such as tree guards and seating that were installed at the same time and clarification regarding these items would be sought. Council requested that investigations be made into the method for the formal transfer of these assets.

Cllr Watson left the meeting.

PC19/118: Environment: Cllrs Luscombe, Repper, Wearne and Wood

  • Footpaths: To receive reports from Volunteer Footpath Walkers: All paths were in good order but the need to commence cutting as per schedule was evident with dense growth of vegetation prevalent in many areas. The Contractor had commenced work at Pennance, and this would continue over the coming weeks.
    A report of hedge trimming which was considered to have been destructive to natural habitat had been received for the path running from Sunrise Hill to Pennance Road. It was confirmed that this work had not been undertaken by the Carn Marth Trust or Parish Council.
  • To receive update on progress with application to add paths to the Definitive Map. Advice had been sought and received regarding this application from Cornwall Council. This indicated that there was a requirement to offer as much evidence as possible to support the applications for addition of paths. Cllr Repper proposed to hold further ‘open sessions’ to record evidence, place an item in the forthcoming Newsletter to invite submissions including photographs and carefully check all completed statements to ensure compliance. Cllr Repper was supported in her endeavours and it was agreed that a delay would allow consolidation of evidence prior to submission.
  • To receive report on meeting of Forum to address the illegal use of motor vehicles on bridleways/footpaths & PRoW: To consider proposed ‘terms of reference’ for this group
    Notes from this meeting had been previously circulated, along with the proposed Terms of Reference for membership of this group.
  • To consider acceptance of the proposed ’4 Point Plan’ (version 3). It was noted that none of the revisions suggested by Lanner were reflected within this version of the plan. Despite extensive revision, it was considered that the document remained unwieldy with little in it promoting positive remedial action and placed unfair responsibilities on local councils who are bereft of enforcement capacity. Council resolved not to sign up to the “Plan”.

Cllr Luscombe had advised that he was no longer willing to attend meetings of this group since it appeared that support from Cornwall Council and the Police was not forthcoming and their representatives no longer attended the meetings. Without such support the Group could not progress with the aims of taking enforcement action against the illegal use of motor vehicles off road. Council had previously resolved that the Clerk did not have the capacity within current working hours to undertake clerical duties for this group.
Council resolved that although this is an issue of high importance to the community of Lanner, time constraints on the Parish Council’s staff and elected representatives required prioritisation of resources to areas and actions where positive results are most likely. Therefore, it was resolved to discontinue membership of this group.
However, the parish council, and volunteers within the community, will continue to monitor and report cases of unlawful use of PRoW to police and Cornwall Council and will seek positive engagement with offenders in the parish. Council will also continue to work with Cornwall Council to deter unlawful access.

  • To receive information regarding the appointment of volunteers to report incidents of ASB in partnership with Cornwall Council Community Protection Team.
    Officers of Cornwall Council had advised that training was available for ‘volunteers’ to be trained to issue Fixed Penalty Notices for offences or training could be offered to support reporting of incidents which, if sufficient information was provided, could lead to prosecution by Cornwall Council. Council
    resolved to advertise these opportunities to local residents and support two volunteers to issue Penalty Notices (at a cost of £100 per person) and up to 6 Volunteers to complete report cards (at a cost of £50 per person).
    As an additional deterrent to such offences, St Day Parish Council had secured grant funding to supply MVRG member Councils with a total of forty of posters displaying an image of watchful eyes, these had fluorescent properties and would ‘glow in the dark’. The aim was to deter incidents of dog fouling, littering and fly tipping. In order to keep costs to a minimum common strap lines could be used, and a selection were suggested. Some concern had been expressed that these posters could be intimidating to children. Council fully supported this initiative and resolved to request appropriate supply from St Day Parish Council and meet the nominal costs involved.
  • To receive report on progress with the reinstatement of a barrier along a section where the Tresavean Trail meets the Great Flat Lode, with the support and consent of Cornwall Council.
    Gavin Henderson, Senior Countryside Officer, Cormac, would be meeting with Cllr Luscombe to agree the specification for the installation of this barrier. Once the details were confirmed Cllr Luscombe would complete the installation.
  • To note the purchase of “No Vehicular Access” signs for the Trails within the parish and confirm erection at agreed locations.
    The signs had been purchased and collected by Cllr Wearne. These would be erected at Tresavean Trail, footpaths leading to Carn Marth and at Wheal Buller. Cllr Wearne had kindly agreed to complete this work.

PC19/119: Community: Cllrs Anson, Bosworth, Luscombe, Wearne & Wood

  • To receive update on proposed events designed to engage teenagers and foster self-responsibility and citizenship
    Based on the requests of young people, three events had been designed and planned.
    Wednesday 7 August: Sports Day with a twist -Lanner Moor Playing Field 11am to 3pm
    Wednesday 14 August: Art Day – Lanner Village Hall 10 am to 3pm theme – ‘What Lanner means to me’
    Wednesday 28 August: Walk, talk and forage – meeting point Lanner Village Hall times 2 to 4.30 pm
    These activities were for participants aged 11 to 16 years and full details would appear on posters, Council website and local social media.
    The proposals and associated costs were approved by Council.
  • To receive report on meeting to enable the provision of defibrators within the parish – 26 June 2019.
    This meeting had been postponed to Wednesday 3 July and a full report would be available in due course.
  • To receive report on meeting to arrange test exercise for Emergency Plan
    Notes of this meeting had been previously circulated and plans for the Test exercise were progressing well.
  • To consider purchase of proposed equipment to support volunteers in managing an emergency.
    The ‘shopping list’ compiled with the volunteers had been previously circulated and was approved by Council. The spend was within the grant assistance received, totalling approximately £500.
  • To consider Community Award scheme 2019/20.
    Proposals for the Community Awards had been previously circulated, would largely conform to that of 2018 and were confirmed by Council. Cllrs Anson and Luscombe had confirmed their willingness to lead the project again this year. Opportunity to nominate would be advertised and be possible via a nomination form available online and by paper copy from the Council office.
  • To agree obtaining quotation for production of a summer parish Newsletter, proposed copy date and publication date.
    It was resolved to produce and obtain quotations for a Summer newsletter with the aim of circulating in August. Cllrs were invited to submit articles for inclusion.

PC19/120: Parish Assets:
Toilets and Playing Fields: Cllr Wearne &v Wood
Safety Inspections/signage

  • To confirm repairs completed to rocker springs.
    Some difficulty had been experienced in obtaining the correct sized tool to undo the secure nuts A replacement had now been dispatched by the play equipment company and Cllr Wearne would persist in his efforts to repair the rocker springs.
  • To report on installation of new toilet doors at Lanner Moor Playing Field and consider future improvements.
    New toilet doors, with automatic night locking and charging facility had been installed. During installation vandalism to the sealant used had occurred. It was resolved that notice to residents be given of the new charge of 20 pence, before introducing. Toilet paper would then be provided. Mrs Moon would be requested to undertake a daily visit to check operation for a period so that adequate monitoring could be completed.
  • To receive report of repairs to fencing at Strawberry Fields Recreation area.
    Cllr Wearne advised that repairs including the installation of new posts had been completed.
  • To receive update on progress with Cornwall Council SOS project.
    Cornwall Rural Community Council and Cornwall Council had recruited two volunteers who would attend the Strawberry Fields Recreation area to undertake repainting of the fence and four volunteers would attend the Lanmoor Entrance splays to carry out clearance of vegetation. Council would provide materials, equipment and refreshments to the teams and looked forward to working with them to achieve positive results and improvements.

Lawn Cemetery & Churchyard: Cllr Wood

  • To receive update on status of works.
    Contractors had completed the works required to re route the water pipe closer to the boundary hedge and divert it from the entrance area. Due to the low pressure of water, flow had not yet been established through the new pipe, but water was still flowing to the taps at the Cemetery. It had still not been established if the water supply fed any other properties with external feed but no reports of loss of water had been received. Works would continue in July and August to create the new entrance.
  • To receive update on ‘closure’ of Churchyard
    Confirmation of ‘closure’ of the Churchyard had been received and Cornwall Council notified of the required transfer. Negotiations between Cornwall Council, PCC and Parish Council continued and a meeting to discuss this further was arranged for 2 July 2019.
  • To confirm attendance at a meeting to discuss devolution of works and future management – 2 July 2019.
    This meeting would allow opportunity for details of a Service Level Agreement and responsibilities for structures to be discussed. Cllr Wood and the Clerk would attend this meeting.
  • To approve cost of work in righting and stabilising sundial
    Damage had occurred to the sundial sited within the Garden of Reflection at the Lawn Cemetery. In the interest of safety, the structure had been righted and re secured. Repairs to the copper rings of the dial would be completed in due course. Resolved: Council approved the associated costs.

Lanmoor Entrance splays:

  • To receive update on obtaining possessory title of land outside the ownership of Cornwall Council.
    Cornwall Council had previously confirmed that they held no interest in the section of land forming the rear of the entrance splays at Lanmoor Estate. However, further investigations via the Land Registry confirmed that title actually was held by Cornwall Council. It would not be appropriate for Council to seek possessory title from the Local Authority and so a request to transfer the land by devolution would be submitted to Cornwall Council via the Community Network Officer, Charlotte Caldwell.

PC9/121: Correspondence:

  • Cornwall Council Survey – Climate Change – becoming Carbon Neutral by 2030. This survey was noted.
  • Football Club – request for assistance to secure new goal posts. The Club had been advised of the process of application for Community Grants offered by Council. Information regarding other opportunities to secure grant funding had also been shared.
  • Cllr M Kaczmarek – supporting the retention of recycling services at United Downs. Email correspondence had been received and Council resolved support for the endeavours of Cllr Kaczmarek to retain the recycling services currently operated at United Downs.

PC19/122: Date of next meeting:
Council Meeting: Thursday 25 July 2019
Planning meeting: Thursday 11 July 2019

There being no further business the meeting closed at 10.20pm.

Following the meeting an informal discussion took place when Council was advised of a violent incident that had occurred at Carn Marth during which Cllr Bosworth has sustained physical injury.
See Appendix 1.

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