Lanner Parish Council Minutes 25 July 2019

Lanner Parish Council – Subject to Approval. Minutes of the Parish Council Meeting held on Thursday 25 July 2019 in the Village Hall, commencing 7.00 pm.

Present: Cllr. Wood (Chair), Cllr Anson, Cllr Bosworth, Cllr Luscombe, Cllr Marshall (to PC19/132), Cllr Repper and Cllr Wearne.
In attendance: Mrs E Youlton, Clerk.

PC19/123: Apologies for absence:
Cllr Watson (family commitments);

PC19/124: Declarations of pecuniary and/or non-pecuniary interests relating to items on the agenda and the details thereof.
None

PC19/125: To consider written requests for dispensation:
None

PC19/126: To receive report from Cornwall Councillor John Thomas:
In the absence of Cllr Thomas, no report was received.

PC19/127: Administration:

  • To accept minutes of the Council meeting held on 27 June 2019
    Minutes of the meeting were accepted and duly signed by the Chairman.
  • To receive report from Clerk(s) for July 2019.
    The report had been previously circulated, and a range of matters were noted by Council. Some items required ongoing attention and updates would be provided when possible.
    The number of complaints from residents regarding overhanging vegetation from properties had increased and this frequently caused danger of scratching and could mean pedestrians were forced to walk on the highway to avoid branches. Council resolved to write a standard letter requesting trimming of hedges, in the interests of safety, which would then be sent to households when appropriate.
  • To consider proposal to strike out Standing Order 100 – Cllr Wood.
    Standing Order 100 currently stated: The Clerk shall send a Notice of each Meeting to the Councillor(s) for the Division of Cornwall Council, and a copy of the Minutes of each meeting.
    After discussion, it was resolved that this Order be removed. A copy of the Minutes of the July meeting would be sent to the Ward Member, Cllr Thomas. Information would continue to be available on Council website.

PC19/128: Financial Matters & Accounts for Payment:

NameSubjectAmount
Mr D HallVillage maint£558.95
Mrs D Moon Toilets£62.00
Mr M Heathermaintenance£1849.35
Mr. P Mahoney - StreamlineWebsite £200.00
Staff costs£1770.93
HMRC£413.95
KC Warnehanging baskets£189.00
KC Warneweed spraying£1028.57
Cllr T Wearnereimbursements£439.47
Adobe subscription (direct debit)£15.17
Microsoft Office subscription£7.99
HP Instant Ink (direct debit)£12.99
Amazonspray paint£9.99
SOS ProjectPortreath Bakery£28.20
Cornwall Council address labels£25.50
Janitorial Directtoilet rolls£98.69
SLCC Asst Clerk Membership£106.00
Lanner Village Hallhire/telephone/internet£2341.16
Cornwall Trophies awards£95.80
B & Q watering cans -Cemetery£40.04
Public Works Loan£2289.63
Cornwall Councilrates£68.00
Total£11651.38
  • To review Council spending against budget and consider adjustments if required.
    Because there had been recent investment in projects not contained within the budget and the need to respond to emergency and unforeseen repairs, a review of expenditure was undertaken. Council remained in a sound financial position and there was ample scope to make adjustments within the overall budget to reflect changes to required spending.
    It was agreed that when setting the budget for 2020/21 economic uncertainty, potential changes in policies relating to capping of local council precept on Council Tax and other support and the ability of residents to pay such charges, will all need to be borne in mind. However, it was also recognised that in order to deliver the projects and services that residents desired the precept would need to be appropriately levied.

PC19/129: Highways and Transport: – Cllrs Wearne and Wood

  • Update on implementation of mobile speed activated signs and confirmation of insurance arrangements. It was confirmed that the MSAS sign had been added to Council Insurance and no extra premium was required on this occasion.
    Cllrs Luscombe and Wearne had considered the method and health and safety requirements to erect the sign and this would be undertaken in the coming weeks. The first location was resolved to be Tresavean Terrace; the sign would be sited at this location for approximately two to three weeks before being moved to a new location.
  • To receive update on action to prohibit parking of vehicles on the section of highway, for which license is held, adjacent to entrance splay at Henscol and installation of planters to act as a physical barrier.
    PCSO Thorne had spoken with the owner of the vehicles and he had agreed to move the vehicles and use alternative parking arrangements as soon as the planters were ready to position. Cllrs Wood and Wearne were working on refurbishment of planters and these would be planted up and placed there as soon as possible.
  • To report on submission to Cornwall Council request to transfer all street furniture at Lanner Square to Parish Council. A map detailing the location and type of street furniture had been prepared and was ready for submission to Adrian Drake, Cormac. The transfer of these assets could then be confirmed.

PC19/130: MVRG/CPIR: – Cllrs Anson, Luscombe and Wood:

  • To receive report following CPIR Community Network Panel meeting: 2 July 2019 at Pool Academy.
    Cllr Anson had been unable to attend and so no report was submitted. The Minutes of the meeting had been circulated to councillors though.
  • To receive report following MVRG meeting – 11 July 2019 at Lanner Village Hall.
    Cllrs Luscombe and Wood had attended this meeting as had the Clerk and a verbal report was given.

PC19/131: Parish Plan: Cllr Wood

  • To confirm date of meeting to discuss preparations for public consultation for review of the Parish Plan.
    It was agreed that this would take place on Thursday 8 August following the Planning meeting.
  • To receive indication of further ideas suggestions for consultation design/events.
    Some ideas were being developed further and these would be shown at the meeting.

Cllr Marshall left the meeting.

PC19/132: Planning:

  • Any planning matters of an urgent nature.
    There were no matters of an urgent nature.

PC19/133: Website – Cllr Wood:

  • To receive statistics relating to usage
    This information had been previously circulated and was noted.
  • To consider estimate of costs to considerably review and update Council website to improve content and presentation following ideas developed at previous meetings
    It was agreed that a further meeting was required with website designer, Mr Paul Mahoney, to elaborate on the ideas and requests previously agreed by Council. Once this information was conveyed a quotation could be provided. This meeting was agreed to take place on Thursday 22 August at 1 pm.

PC19/134: United Downs Deep Geothermal Project: – Cllr Bosworth

  • To receive update on progress of drilling rig, operations and noise levels.
    Cllr Bosworth offered a brief update and information regarding the decommissioning of the drilling rig which was progressing well. Further information was available on the Geothermal project website.
    Applications for funding under the supporting scheme must be submitted by 31 July and it was understood that a number from organisations and projects in Lanner had already been submitted.

PC19/135 Christmas Lights: Cllr Marshall
Christmas Lights: Cllr Marshall

  • To receive update on condition of electrical infrastructure at Lanner Square and required remedial works.
    Inspections had been undertaken by CC Highways and unfortunately it had been confirmed that the infrastructure was deemed to be in such poor repair that removal was required. Cornwall Councillor John Thomas had been advised that such inspection was to take place and confirmed that he supported remedial action required. All wires and supporting stays had been removed and appropriately disposed of. Council acknowledged the support of CC and Cormac Officers in undertaking this work. The Christmas Lights Forum are currently considering how the infrastructure can be replaced and applications for financial support are being submitted to various funding bodies. Estimates for remedial works are currently in excess of £3000 and without replacement there will not be lights at Lanner Square for 2019.
  • To receive update regarding supply of electricity to power Christmas lights at various locations, particularly, Lanner Square.
    Since the infrastructure to support the lights has been removed there is no longer a connection to electricity supply. Investigations into various power sources via Western Power and residents in the vicinity of Lanner Square were currently being made. Christmas lights erected at other locations were currently powered by the generosity of local residents and reimbursement for electricity consumption offered.

PC19/136: Environment: Cllrs Luscombe, Repper, Wearne and Wood

  • Footpaths: To receive reports from Volunteer Footpath Walkers:
    Volunteers reported that all paths were clear and appreciated that most of the paths had been cut by Mr Strick. The Tresavean Tramway had not yet been cut but this would be completed in the very near future.
  • To receive update on repairs of handrail by CC at steps off Rough Street to footpath 21.
    The hazardous condition of the handrail by steep steps off Rough Street had been reported to Cornwall Council and urgent remedial action requested. CC had advised that due to staff holidays the handrail had not yet been inspected; this would be completed when personnel were available. Council expressed grave concern that a serious accident could result if the handrail failed and were disappointed that investigations/actions had not yet been taken. It was not possible to monitor progress of the matter on the CC portal, but appropriate updates would be sought until rectification had taken place.
  • To receive update on progress with application to add paths to the Definitive Map.
    Cllr Repper continued to prepare submissions, an article would appear in the next Newsletter and further dates for ‘drop ins’ would be arranged for September. It remained essential to collate as much evidence of use as possible to strengthen the applications to add the ten identified paths to the Definitive Map.
  • Confirmation of withdrawal from 4Point Plan and any subsequent response/reaction
    It was confirmed that Lanner had withdrawn from this group to combat the use of vehicles of footpaths and bridleways. No response had been received from other member Councils.
  • To receive information, following CC ‘training’ event on 23 July 2019, regarding the appointment of volunteers to report incidents of ASB in partnership with Cornwall Council Community Protection Team.
    The Clerk reported attendance at this event. The session provided information about methods to report incidents of littering/fly tipping and dog fouling to Cornwall Council. If enough evidence was provided it would be possible for Cornwall Council to issue Fixed Penalty Notices. Prior to this Council meeting Councillors had received training and incident report cards to enable them to be registered as ‘Approved Users’ of the reporting facility. This was currently only available to Councillors and Council staff but if successful it was hoped that this could be extended to include volunteers from within the community. If FPNs are brought against perpetrators, it is hoped a clear message would be given and such incidents would be reduced.
    Council would carefully monitor results and information regarding county wide results would be shared by CC quarterly.
  • To receive report on progress with the reinstatement of a barrier along a section where the Tresavean Trail meets the Great Flat Lode, with the support and consent of Cornwall Council.
    Cllr Luscombe advised that a meeting with Gavin Henderson, Cormac, had taken place and the design of the installation agreed. Once submission of appropriate insurance documentation had been made the works would be approved and undertaken.
  • To note the erection of “No Vehicular Access” signs for the Trails within the parish at the agreed locations.
    Cllr Wearne confirmed that he had erected the signs at the locations agreed by Council. Tresavean Tramway, Carn Marth (access via Pennance Road) and a sign would also be placed at Wheal Buller once the gate was installed.

PC19/137: Community: Cllrs Anson, Bosworth, Luscombe, Wearne & Wood

  • To receive update on advertising events designed to engage teenagers and foster self-responsibility and citizenship.
    Advertisements for all activities had been placed in shops/businesses, Council website, Lanner Life FB page and sent to all youth groups in Lanner. Bookings were currently being received and final details confirmed.
  • To confirm sponsorship of congratulatory medals for sports event.
    Mrs Sarah Andrew, Carharrack Feedstores, had offered sponsorship for the sports event and congratulatory medals had been purchased. A small presentation would take place at 2.45pm on 7 August and Mrs Andrew would be invited to attend; Cllrs Wearne and Wood would also present the medals.
  • To receive progress report on preparations for ‘test exercise’ for Emergency Plan
    Preparation for the ‘test exercise’ continued and information regarding potential injuries was being provided by a local expert. Not all details of the event would be shared so that the simulation was as close to a real situation as possible.
  • To confirm purchase of proposed equipment and storage points to support volunteers in managing an emergency.
    Items of equipment to support actions were being obtained and distributed for storage as appropriate.
  • To consider quotations for printing of summer parish Newsletter and confirm date for copy.
    Printing cost was confirmed as being a maximum of £750.00 for 16 pages of copy; this was approved. Postage, address labels and envelops were being arranged. The aim was to have the edition ready for printing by the end of August.

PC19/138: Parish Assets:
Toilets and Playing Fields: Cllr Wearne & Wood

  • Safety Inspections/signage
    Cllr Wearne continued to carryout safety inspections of all Council owned/managed spaces and arrange remedial actions as appropriate. There were no major concerns to report.
  • To confirm repairs completed to rocker springs.
    Cllr Wearne reported that once the correct size of spanner was supplied repairs were all completed, and the equipment now conformed to required safety standards.
  • To report on vandalism and faults following the installation of new toilet doors at Lanner Moor Playing Field.
    Vandalism during the installation of the new toilet doors had occurred and been rectified by the contractors. Subsequent attempts had been made to damage the charging mechanism and this had also been rectified. There was now a fault with the locking/charging mechanism on one toilet and an engineer would attend to repair as soon as possible.
  • To consider effective management of new locking system.
    The new system had been programmed to automatically lock at 7pm each evening and unlock at 9am. This meant that the toilets were secured overnight when the charging facility was not available. However, the doors were at times being propped open to avoid the charging facility. If the props were nor removed, then the doors would not be locked. It was resolved to retain the services of Mrs Moon to check that the toilets were secured each evening. Mrs Moon also reported any defects or additional requirement for cleaning.
  • To receive report of painting of fencing at Strawberry Fields Recreation area.
    The volunteer via the CC SOS Project had made a good start and painted some of the fencing. It was unfortunate that further help was not available on that day. Contractors had been arranged by Cllr Wearne and the painting had now all been completed. The visual effect was now much improved.
  • To receive report on Cornwall Council SOS project at Lanmoor Entrance Splays.
    This project had attracted the services of three very enthusiastic volunteers who worked very hard alongside Council contractor, Mr Heather and Cllr Wearne. The area had been largely cleared and positive comments had been received from residents. The volunteers really enjoyed the day and had requested to return if possible, to complete all the works that time constraints had prevented.

Lawn Cemetery & Churchyard: Cllr Wood

  • To receive update on status of works. Works would continue in August once all the digital mapping had been completed. Actions to arrange back fill of the open trench over the water pipe would be arranged as soon as possible. The water was still not flowing through the diverted pipe but no reports of loss of supply had been received.
  • To receive a report following a meeting, 2 July 2019, to discuss devolution of works and future management. Cllr Wood reported on the meeting with representatives of CC, Cllr Thomas and Father Peter Fellows, Christchurch. All parties had expressed their level of interest and aims for the future maintenance of this area. Concern at the rate of recompense offered by CC had been expressed as this was not commensurate with the ‘Living Wage’ that CC had resolved to pay all staff and contractors. Further investigations would be made into this by CC Officers and all details would be clear within the Service Level Agreement. It appeared that CC were receptive to Council’s proposal for the future maintenance and interested in the management and extension of the Lawn Cemetery.
  • To receive proposed ‘Service Level Agreement’ from Cornwall Council following ‘closure’ of Churchyard. The Service Level Agreement had not yet been received.

Lanmoor Entrance splays:

  • To receive information from Cornwall Council regarding devolution with an interim license to occupy. No further information on this matter had been received.
  • To confirm transfer of land at Henscol entrance. Mrs Hayley Richards had confirmed transfer of this parcel of land to Council subject to a letter from Council Solicitor confirming that no financial gain would be sought or gained by Council in respect of this land. This had been instructed and actioned. Details of this transfer would be included in the next Newsletter.

PC9/139: Correspondence:
Cornwall Council Survey – Climate Change – becoming Carbon Neutral by 2030: to confirm response.
Cllr Wood had circulated information in response to this survey for submission to CC. It was resolved to support this submission.

PC19/140: Date of next meeting:
Council Meeting: Thursday 29 August 2019
Planning meeting: Thursday 8 August 2019

There being no further business the meeting closed at 9.20 pm.

PCmins190727

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