Lanner Parish Council Meeting 28 June 2018

Lanner Parish Council – Minutes of the Parish Council Meeting held on Thursday 28 June 2018 in the Village Hall, commencing 7:15pm.

Present: Cllr. Wood (Chair), Cllr Blewett, Cllr Marshall, Cllr Rabey, Cllr Repper and Cllr Wearne.
In attendance: Mrs E Youlton, Clerk.

PC18/82: Apologies for absence:
Cllr Anson (work commitment) Cllr Bosworth (holiday) Cllr Luscombe (work commitment)
Cornwall Cllr Thomas (personal commitment)

PC18/83: To receive report from Cornwall Councillor; Cllr John Thomas:
In the absence of Cllr Thomas, no report was received.

PC18/84: Declarations of pecuniary and/or non-pecuniary interests relating to items on the agenda and the details thereof.
Cllr Wood declared interest in item 14 PC18/95. He has close association with Mr Mike Caddy, contractor offering tender.

PC18/85: To consider written requests for dispensation:
None submitted.

PC18/86: Administration:

  • To accept minutes of the meeting held on 31 May 2018
    Resolved: Minutes of the meeting were approved and duly signed by the Chairman.
  • To consider and approve new and revised Council policies and procedures:
    Council was advised that further policies for consideration would follow in due course but there were none finalised and presented for consideration at present.
  • GDPR – email addresses
    Council was advised that the new email addresses had been created but there was currently some difficulty linking the provision via existing email providers. Work was continuing to establish this facility and Councillors would be receive further information and guidance in due course.

PC18/87: Financial Matters & Accounts for Payment:

NameSubjectAmount
Mr D HallVillage maint£445.42
Mrs D Moon Toilets£60.00
Mr M HeatherMaint. Progs.£271.27
Mr. P Mahoney - StreamlineWebsite/ NDP£280.00
Mrs E Youltonreimbursement for hp ink and posters£19.99
Vikingoffice suppies£24.12
Playsafetyannual inspection£197.40
HMRC£271.27
South West Water toilets£32.06
In Safe Hands First Aid Training£450.00
Warne’s Plantshanging baskets£780.00
Warnesweed spraying£816.00
Lanner Village Hallhire charge£20.00
Mrs T Marshallreimbursement office supplies£43.09
Friends of Lanner Schoolgrant replacement cheque£500.00
Helston Fabrication Ltd£540.00
Premier SignsCCTV signage£60.00
Staff costs£1535.80
£7422.15

Financial statements/payments for the month of June were presented to Council, approved and are appended to these Minutes. Accounts also appear on the website.

  • Council was advised that steps to open a new bank account that would offer the facility for online administration were progressing. It was confirmed that Cllrs Wood and Rabey had been randomly selected as the signatories required to present confirmation of identity and address at the Redruth branch of Lloyds Bank. Further advice of the timescale for this to be completed would follow.
  • Budget reports: Council was advised that a range of reports were being investigated and attempts were being made to ensure that these more closely match requirements and afford improved clarity and transparency to the public.

PC18/88: To receive invitation to a joint meeting to consider solutions to the problems of speed of traffic, congestion and on street parking at Bell Lane and Lanmoor Estate with Cornwall Council, Ward Member and Lanner School – Cllr Wood

Council was advised that through the persistence and good office of Teresa Marshall in her role as parent governor an invitation to join a meeting scheduled for Tuesday 17 July at 10am was extended to Council.

It was resolved that Cllrs Wood and Wearne would attend as representatives and a report would be offered to Council.
Thanks were extended to Mrs Marshall for her efforts and persistence with this matter.

PC18/89: To receive update on progress of project to offer activities to support the development life skills for under 18-year-old – Cllr Wood.
Council was advised that several sessions now had confirmed facilitators:

Andrew George would lead the session on Citizenship; Barclays bank had confirmed interest and looked likely to lead on ‘Handling Money’, a third-year student attending Birmingham University will lead the session on ‘student life/experience’ and Cllr Marshall was leading the art project.

In place of sessions on Historic/Environment of Lanner and outdoor gym would operate on Tuesday mornings at the Strawberry Fields Recreation Ground. This would enable use of the equipment installed and demonstrate correct usage. These sessions would be tutored by John Goddard, if wet alternative activity would be offered at Lanner Village Hall. Difficulty was being experienced to secure a facilitator to focus or career options and job opportunities. Cllr Wood kindly agreed to supply some contact information for a suitable provider.

Once all sessions were confirmed advertisement would be made to local young people.

PC18/90: To receive report on progress with First Aid Training as part of the Emergency Plan – Cllr Marshall
Council was advised that the booking of this training was confirmed for Monday 24th September 2018. There was a total of 12 places available. All local businesses and clubs had been invited to request a place so that they could learn skills that may be required during an emergency situation. It was confirmed that places would be allocated on a first come first served basis and the only criteria for qualification was to offer a high level of availability to support the Emergency Plan if it was called into action.

PC18/91: Parish Plan Review and Neighbourhood Plan: Cllr Wood

  • To report on difficulties in transfer of large electronic files. Council was advised Cornwall Council required the submission of the NDP to be made electronically but due to the security requirements of Cornwall Council the only method open to Council to transfer large files was by use of a system Cryptshare. This was not a system used by Council since transfer of such large documents was not a regular occurrence. In order to operate the system, the cost would be approximately £200. This was not considered an appropriate use of public funds and so the information had been loaded to a memory stick and driven to the Truro offices.
  • To confirm that the whole plan and supporting documents are lodged with Cornwall Council: Council was advised that difficulties with electronic transfer had been overcome and all the required documents were lodged with Cornwall Council and an Examiner had been appointed.
  • To note further information from Affordable Homes Officers: Cllr Wood advised that in recent conversations with Officers a clear difference of interpretation of guidance was evident. The numbers requiring housing were discussed and it was confirmed that the numbers published by Cornwall Council were unlikely to be totally accurate and didn’t really accurately reflect ‘need’. The figures available did not confirm that persons actually wished to live within an area even if local connection and need was proven. There had been changes to policy made in recent months and this was reflected in the alteration to figures but it was noted that opinion voiced indicated the allocation for Lanner seemed too high.

PC18/92: Planning:

  • To consider any planning matters of an urgent nature.
    There were no matters of an urgent nature for the consideration of Council, however, the potential case lead by Crantock against Cornwall Council for permitting development alleged to be in breach of the adopted NDP was noted. It was agreed that this would be discussed at the next Planning meeting.

PC18/93: Highways:

  • To note progress on mapping areas of domestic car parking on A393 through village: Cllr Marshall advised that information relating to ‘parking patterns’ was being collated. This would allow a map to be produced so that consideration could be given to the implementation of speed reduction being achieved by the creation of parking barriers at key locations in conjunction with the introduction of yellow lines. A further update would be offered at the next meeting.
  • To note no reply had been received from Adrian Drake, CC, for supply of ‘accident map’ at Trevarth despite a request for this being made on 22 May. Duly noted.

PC18/94: Environmental: due to land subsidence and

  • Footpaths: To receive reports from Volunteer Footpath Walkers. Reports indicated that main paths are in good order and the appointed Contractor Mr A. Strick was busy completing the cutting schedule. It was noted that footpath 12 remained closed due to land subsidence and was likely to remain closed to November 2018. Some improvement had been made to warning signage to deter walkers from using land in proximity of the path as an alternative route.
  • To receive report on ‘drop in event’ to collect witness statements to support applications to record undesignated paths onto the definitive map. – Cllr Repper. Cllr Repper advised that these sessions had been extremely well attended and much information had been shared about paths well walked in the parish but not included on the definitive map. Many people had taken forms to complete and return and some assistance with completion would be required. A total of 10 paths had been identified as having the potential of successful addition although this would not be possible unless sufficient evidence was produced to support each application. Witness forms confirming use were required for each path and so a large number were being printing in preparation for competition. A further event to focus on these paths would be held in due course with the aim for submission of application being early December 2018.
  • Environmental crime – reports of fly tipping, off road motor bikes and dog poo. Several reports of fly tipping had been made to Cornwall Council and the rubbish had been successfully cleared. Cllr Luscombe reported that a considerable increase in the use of motor scooters at Wheal Buller had been noted in recent weeks. The Bridleway was being used as a short cut to access routes to other areas. A number of vehicles were also driving up the pathway and this had not been helped since the area contained a ‘Pokemon Hotspot’; part of a recent game craze that had attracted additional visitors to the area.
    This had all been reported to Footpath Officers for investigation and it was agreed that this should be copied to World Heritage Officers since the area was close to the boundary of this area.
  • To receive report on progress with installation of mobile CCTV. Council were advised that appropriate signage was required, and this must now comply with GDPR regulations. Council considered a draft proposal and it was resolved that signs be purchased and erected with monitoring equipment.

PC18/95: Parish Assets:
Toilets and Playing Fields:

  • Safety Inspections/signage. Cllr Wearne continued to complete weekly inspections and there were no further matters for the attention of Council.
  • To note installation of picnic benches
    The four picnic benches that had previously been installed at the Strawberry Fields Recreation Area but had been removed due to repeated vandalism were to be installed at the Lanner Moor Playing Field in the coming weeks. It was hoped that this would aid the enjoyment of a well-used facility.
  • To receive update on progress with remedial works. Cllr Wearne advised that all minor repairs had been completed and the only matter outstanding was the repair to the seats to the teenage shelter and this would be completed in the coming weeks. Council thanked Cllr Wearne for his continued efforts.
  • To receive report on action to close off unlawful access to Playing Field: Council were advised that a letter had been sent requesting that this be closed off and no longer used as a point of access.

Lawn Cemetery & Churchyard:
Cllr Wood had declared interest in this item and took no part in discussions regarding the tender process.

  • To consider quotations for works to the improvement of access and extended area of cemetery: Council was advised that despite meeting with three contractors on site and offering details and briefing of requirements only one tender had been received. This tender was considered, and it was resolved to accept, and that Mike Caddy of Caddy Construction be appointed as the contractor for completion of works. Discussion would continue throughout the project to ensure the best use of materials, resources and adjustments would be made accordingly.
  • To note planning permission not required for these works. Noted.
  • To authorise obtaining quotations for designing and mapping extension and provision of schedule of works with levels. Cllr Marshall had produced a drawing of the area for illustrative purposes and Council were able to see a provisional idea for layout of the burial site and associated access.

It was resolved that quotations be sought for the mapping of the area showing, levels, burial plots and overall design and this would be considered at a future meeting.
Since this project would require considerable expenditure it was is resolved that an application would be submitted to the Cornwall Council Community Chest Fund for £500.

Bus shelters:

  • To note the transfer of all bus shelters to Cornwall Council and the provision of two new shelters. Council noted the transfer and were pleased that residents had offered very positive response to these installations.
  • To note complaint from owner of Gemini Dance Studio: The owner of the Dance Studio had contacted Council to register complaint at the lack of consultation made to her with regard to installation dates. She advised that this had caused her difficulties in obtaining access to her property and users had experienced disruption with the availability of parking. Since the installation had been led by Cornwall Council the matter rested entirely with them but Council noted her comments.

Notice Boards:

  • To receive quotation for replacement panels in Notice Boards
    Council was advised of quotations and it was resolved to proceed with replacement of panels at a total cost of £370 +vat as supplied and fitted by Redruth Glass.

Devolution:

  • Land at Henscol/Tresavean – response from Cornwall Council
    Henscol: Cornwall Council had advised that due to the volume of work involved in arranging the devolution of assets considerable delays were likely. Council indicated its frustration, disappointment and dismay that this process was so protracted. The principle of transfer had been agreed and a licence of temporary transfer to allow maintenance work to be completed by Council had been requested but not yet received. Cornwall Council were unable to offer any indication of the likely time scale for the competition of this relatively straight forward transfer. Council considered that rural parishes were being side-lined in favour of urban areas where larger and more lucrative devolution packages were proceeding. It was resolved that the Clerk should keep seeking updates and if matters did not move at a faster rate the matter should be referred to Cllr Edwina Hannaford, Portfolio Holder Environment.
    Tresavean: It had previously been noted that in order to proceed with further discussions on this matter the support of the local Ward Member must be submitted to Cornwall Council, in writing. Invitation had been made to Cllr John Thomas to meet and discuss this, and it was hoped that he could arrange a convenient time soon.
    Tresavean Trail: Discussion took place regarding protection of this asset and particularly in relation to the surface of the trail and control of rights of vehicular access. It was possible that further legal advice would be required and Council resolved to discuss this during closed session at the end of the meeting when press and public would be excluded.

PC18/96: Correspondence:

  • CALC – guide policies for GDPR – noted
  • Emails Adam Paynter – redistribution of capital funds. Council noted this correspondence and sincerely hoped that such redistribution of funds to highways matters may allow improvements to trail surfaces too since these were now offering travel links.
  • Invitation to Economic Growth & Development meeting at Heartlands 25 September 2018 – Resolved: Cllr Wood will attend the meeting and Council will consider matters and strategy that should be considered.

PC18/97: Date of next meeting: Thursday 26 July 2018, Planning Meeting: Tuesday 10 July 2018

PC18/98: Confidential matters:
Council moved to Confidential session where matters of a confidential nature were discussed.

There being no further business the meeting closed at 9.35 pm.

PCmins180628

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