Health and Safety Policy

  1. GENERAL STATEMENT OF POLICY
  • policy is to provide and maintain safe and healthy working conditions, equipment and systems of work for all our employees/Members, and to provide such information, instruction, training and supervision as they need for this purpose.
  • The allocation of duties for safety matters and the particular arrangements which we will make to implement the policy are set out below.
  • The policy will be kept up to date, particularly as the Council’s activities change in nature and size. To ensure this, the policy and the way in which it has operated will be reviewed every year by the Council. Although risk assessment is a continuing process, it shall form part of the Council’s annual review.

 

  1. RESPONSIBILITIES
  • Overall and final responsibility for health and safety in the Council and for compliance with the Health and Safety at Work etc. Act and Regulations made under the Act and the Occupiers Liability Act is that of the Lanner Parish Council.  The Clerk is responsible for this policy being carried out at all the Council’s premises and the Assistant Clerk will be responsible as her deputy.
  • The following supervisors are responsible for safety in particular areas:

 

Supervisor Area Any Special Responsibility
Cllr T Wearne

Or

other appointed deputy

Lanner Moor Playing Field

Strawberry Fields Recreation Ground

Lawn Cemetery                                   

Church Green

 

Weekly inspections

 

  • All employees have the responsibility to co-operate with supervisors to achieve a healthy and safe workplace and to take reasonable care of themselves and others.
  • Whenever an employee, supervisor or manager notices a health or safety problem which they are not able to put right, they must tell the appropriate person named above.
  • Consultation between Members and employees is provided by immediate day to day discussion with the Clerk.
  • The Accident Record Book is kept in the Parish Council Office.

 

  1. FIRST AID
  • First Aid boxes are located as follows:
    • The Parish Council Office
  • Appointed persons responsible for boxes are:
    • Assistant Clerk

 

  1. FIRE SAFETY
  • Fire extinguishers and the fire alarm system are the responsibility of the Trustees of Lanner Village Hall and are maintained according to policy. The Clerk must ensure that written confirmation is received to ensure that required tests and maintenance has been completed.
  • Annual electrical tests/certificates shall be obtained on all Council owned items.
  • Fire exits shall be kept free from obstructions.

 

  1. TRAINING
  • The Clerk has overall responsibility for training.

 

  1. SPECIFIC POLICIES
  • Policies for particular premises and activities are attached as Annexes as follows:-
  • Safety inspections sheets for:

Playing Field, Strawberry Fields, Cemetery, Church Green

  • Lifting and Handling.
  • Lone Working
  1. EMPLOYMENT OF CONTRACTORS
  • The notes to be given to contractors are attached.

 

  1. REPORTING AND RECORDING ACCIDENTS
  • Accidents shall be reported to the Clerk/Assistant Clerk who will record them in the Accidents Record Book.

 

  1. SMOKING
  • Smoking is not allowed in offices.

 

OFFICES

  1. HEATING, LIGHTING AND VENTILATION
  • Temperature must reach a minimum of 60.8 degrees F after the first hour of working time and be maintained between 60.8 degrees F and 68 degrees F throughout the working day.
  • Free standing heaters must not be used unless specifically authorised. When these are so authorised, they must comply fully with Fire Regulations and the area around them must be kept clear of any paper or other flammable materials and be sited away from desks and chairs.
  • Office lighting. Desks should be placed to gain the maximum amount of light. Free-standing desk lights should be avoided or placed so as to minimise the danger of trailing electrical leads.

 

  1. ELECTRICAL EQUIPMENT
  • All electrical equipment shall be inspected in accordance with the Electricity at Work Regulations 1989 (SI 1989/635).
  • Mains must not be overloaded. It is important that the correct socket outlet and plug top face (where these are available) is used for each item of electrical equipment.
  • 13 amp plugs can be used for appliances with a loading capacity maximum of 13 amps. Plus fuses must be fitted to suit current load of the equipment being used, e.g. desk lamp, calculator, typewriter: 3 amp fuse; 2-bar heater, kettle: 13 amp fuse. Fuses are available with ratings of 3, 5, 7, 10 and 13 amps. The current load is normally shown on the item of equipment. When in doubt, do not guess, seek qualified advice.
  • Only electrical equipment provided by the Council should be used and electric points must not be overloaded by means of multi-adaptors. All mains should be switched off when not in use, and plug tops removed from sockets overnight and at weekends.
  • Leads from points for various desk uses should not present a hazard by trailing across areas of access. Extension leads are for temporary use only and should not exceed 10 feet in length.
  • Defective equipment must never be used. Staff should not attempt to effect repairs to electrical equipment, unless competent to do so.

 

  1. FURNITURE, FITTINGS AND EQUIPMENT
  • Heavy equipment and furniture must not be moved by individuals.
  • Office equipment whether manually or electrically operated, must not be used by unauthorised, untrained personnel
  • Filing cabinets should always have sufficient weight in the bottom drawer to prevent the cabinet from tipping when a full top drawer is opened. Filing cabinet and desk drawers must always be closed immediately after use. Drawer filing cabinets should be inspected at least every six months to ensure correct loading and smoothness of operation, with particular regard to the effectiveness of the drawer stops. Damaged or defective cabinets must not be used.
  • High shelves should only be reached through the use of steps provided for that purpose. It is dangerous to stand on desks and chairs, particularly those fitted with castors and this should be avoided at all times.

 

  1. FIRE PRECAUTIONS
  • All staff must be fully conversant with the “Fire Alert” system operated at the Village Hall.
  • Exit corridors, landings and staircases must always be kept clear .
  • Flammable materials must not be stored, even for a temporary period, in the offices or corridors, unless the storage is in a fire-resistant structure such as a metal cupboard or bin, clearly marked “Flammable Materials”.
  • Waste paper bins must be emptied each day.

 

 

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