Lanner Parish Council.

Subject to Approval. 

Minutes of the meeting of the Parish Council held on Thursday 29 September 2011 in the Village Hall commencing 7.30pm.

 

Public participation 7.15pm
* Strawberry Fields – Clare Floyd, Shaun Collyer, several youngsters, Cllr. Kaczmarek and PCSO Karen Morley attended.
The unofficial jumps and ramps have now been removed by CC on H&S grounds. A list of 47 names and addresses of people supportive of or willing to help organise and oversee an appropriate installation has been obtained. Cllr. Kaczmarek pledged £1000 from his member’s budget toward the scheme. The Police will pledge £500 but that is dependent upon there being no further anti social behaviour in the area. The community is willing to undertake fundraising activities themselves. Cllr. Kaczmarek will organise a meeting with all interested groups including the Parish Council to try to move this project forward.

 

 

Present:  Cllr Wood (Chairman), Cllr. Allen, Cllr. Bray, Cllr. Deady, Cllr. Martin, Cllr. Thomas

Pat Willmore, Clerk.

Cornwall Councillor Kaczmarek

PCSO Karen Morley

 

PC11/142: Apologies:

Cllr. Bray

 

PC11/143: To accept declarations of personal and prejudicial interest relating to items on the agenda.

None declared

 

PC11/144: To accept minutes of the meeting held on 28 July 2011

It was resolved that the Chairman sign the minutes as being a true record.

 

PC11/145: Matters arising from the minutes of the meeting held on 28 July 2011

The Clerk reminded members that CC will only deal with ragwort and knotweed on their land once they have a precise location. This information should be passed to the Clerk who will forward the details to the appropriate department.

 

PC11/146: Report of the Community Liaison Officer

PCSO Morley gave the following report:

(Previous year’s figures in brackets)

Police logs for the period 25/8/11 – 29/09/11 24 (30): silent 999 1, domestic 4, dangerous load 1, burglary 2, concern for welfare 2, loose animals 1, RTC 1, found vehicle 1, neighbourhood dispute 6, anti social behaviour 1, vehicle obstruction 1, miscellaneous 2, suspicious vehicle 1.

Crimes recorded for the period 25/8/11 – 29/09/11 16 (13): criminal damage to vehicle 1, criminal damage to dwelling 1, theft from motor vehicle 3, non crime child protection 1, non crime domestic 1, criminal damage to property under £5000 3, non crime vulnerable adult 1, communication act 1, burglary 2, drunk and disorderly 1, theft non specific 1.

Redruth now has an additional Neighbourhood Beat Manager which has resulted in slightly different policing patterns. PCSO Northgate has moved to Redruth North leaving PC Church, PCSO Ferris and PCSO Morley policing a slightly reduced Redruth South.

As above the police have sourced £500 towards funding a facility at Strawberry Fields but this is dependent upon a complete reduction in anti social behaviour.

The non- emergency police number is now 101.

 

 

 

PC11/147: Report from Councillor Kaczmarek, Cornwall Councillor

* Cllr. Kaczmarek informed members of the sad death of Councillor Mike Clayton.

* Speeding at Treviskey will be policed robustly. There is considered too little space for a roundabout at the Coppice. This was, according to Cllr. Thomas, originally considered viable by Richard Fish CC but not supported by the then local member.

* The proposed layby at Murtons Terrace will not go ahead for structural reasons. Double yellow lines on a rounded junction with dropped kerbs will now be installed. (At this point Cllr. Thomas, unhappy with Cllr. Kaczmarek’s report, left the meeting).

*A new homes bonus, equivalent to 6 years worth of council tax, has been secured for every new home built or empty house returned to the council tax register. This money is payable to the rateable authority ie Cornwall Council by central government.

*Copper Meadows open space obligation. Cllr. Kaczmarek does not oppose the proposal to amend the requirement for a play area on site. However, he would prefer the released funding to be diverted to a more appropriate recreational use rather than the proposed Paddock play area – possibly Strawberry Fields.

* He will not support the proposed wind turbines at Bolivar House although he is supportive of the photovoltaic array – the same position as the Parish Council took.

* He is willing to offer some funding from his ‘community chest’ to provide a bench on the Tresavean Trail, the need for which was identified in the parish plan.
* He will be the guest speaker at the next Neighbourhood Watch meeting on 3 October.
* He expected to see the result of the investigation into the complaint against him by Lanner Parish Council minuted.

 

PC11/148: Tree Warden’s Report

Cllr. Allen will distribute bulbs to entrants in the 2011 garden competition and take bulbs, pots and compost to the school.

 

PC11/149: Footpath Officer’s report
Penny Hodgson, Cllr. Bray and the Clerk met to look at the funding schedule for the LMP. The footpath at Bell Veor has been removed but some stretches of footpath will be added. Cllr. Bray is looking at the map to determine what other changes may be appropriate. The Clerk will speak to Mr Strick about cutting times and also try to organise to walk some of the paths with him.

 

 

PC11/150: Tresavean/Coastline Development
A letter has now been sent to Andrew O’Brien by the Chairman requesting background information relating to the interpretation of the Homechoice register as given to the planning committee in February. Should a satisfactory response be received this may meet the Parish Council’s requirement for transparency and obviate the need to inspect a redacted list of applications. Richard Scrase of Follett Stock has advised that a meeting would be appropriate as requested by Michelle Foster of Coastline. It was resolved to agree to a meeting in principle but not until a response has been received from Andrew O’Brien.

The Parish Council had become aware from a resident that a meeting was to be held on Tuesday 27 September to discuss the appropriation of part of his garden (driveway, entrance and carport) to facilitate the building of a new spine road into the proposed Tresavean development commencing in late October. Cllr. Thomas attended on behalf of the Parish Council. The affected resident has received nothing in writing. The Coastline surveyors attending the meeting were unaware that formal planning permission is yet to be granted. The resident will be encouraged to seek professional legal advice and to contact the Parish Council at the first sign of physical work being commenced.

 

PC11/151: MVRG & CNP report of meetings held on 4 August 2011.

The funding application for the Mining Trails Enhancement Project has now been submitted.

David Vincent, the new Highways Officer for Lanner, attended. Cllr. Wood considered it unsatisfactory that CC considers itself able to renege on its statutory duties by citing lack of funds.

Deborah Bowden (World Heritage Site) and Penny Hodgson (Footpaths officer) will be the speakers at the next meeting on 6 October.

 

 

 

PC11/152: Toilets and Playing Field & other community spaces.

*The Clerk expressed concerns that a committee is yet to formed. Members agreed that this matter should be tackled as a matter of urgency.

The Clerk and Councillor Deady met to look at the play equipment and the requirements for a weekly routine inspection. As a result an inspection checklist has been prepared (circulated with the minutes). This is a visual inspection of the play area and equipment looking for damage, vandalism, wear and tear etc. If a rota of willing ‘inspectors’ can be drawn up the task will not be too onerous. Councillor Deady estimated about 30 minutes to go round the park.

There is a problem of littering in the park. Members resolved to ask Mr Hall to work an extra couple of hours a week to do a thorough litter pick in the park. The Clerk will speak to Cornwall Council to establish whether they have provision for clearing up any hazardous waste that may be left – syringes etc. (not a known problem at present but as well to be prepared) and whether Lanner Parish Council can utilise this service.

Cllr. Anson will look into the supply of lockable toilet roll holders in an attempt to overcome the current problem of theft.

*The proposal to amend the open space obligation at Copper Meadows was discussed. Whilst the Parish Council does not object to the obligation to provide a play area and grass verge being removed and the money being diverted it would prefer to see it used more centrally in the village rather than at The Paddock. Stuart Wallace will be asked about the possibility of the money being ring-fenced for use by the Parish Council in providing appropriate recreational facilities in the village.
*Provision of a skate/BMX facility at Strawberry Fields was discussed. The Parish Council is supportive of an appropriate scheme being installed and resolved to record its intention to pledge grant funding. It was also resolved to explore the possibility of an asset transfer from CC to the Parish Council thus absolving them of responsibility for the amenity. The Clerk to write to Cllr. Kaczmarek on this matter.

 

 

PC11/153: Highways

*           Speeding. As mentioned above there are continued concerns about the speed of vehicles at Treviskey. The Parish Council is pleased that robust policing has been promised. However, it will continue to press for more permanent measures to slow traffic entering the village.

*           Murtons Terrace layby complaint. The Parish Council had received a complaint from Mr Talbot of Murtons Terrace about alleged interference by Cllr. Thomas in works to install a layby. The Parish Council considered that Cllr. Thomas had shown initiative in informing CC of the problems at the site which had ultimately saved the Highways Authority money and, perhaps, serious damage to life and property. The original request for yellow lines, supported by the Parish Council in January 2011, would now be acceded to, regrettably after many months delay. The Clerk has responded to Mr Talbot on this matter.

*           Voluntary Litter Pick. As far as the Clerk is aware a litter pick was organised by Martin Cunningham to whom the Parish Council extends its thanks.

PC11/154: Lawn Cemetery

*           There was one interment in August.

*           Mr Young has drawn up a new plan of the current area in use . He is querying whether there should be grave spaces allocated to the Church side of the Garden of Reflection. It was resolved that no decision would be made on that at this time and that he new layout would suffice for the immediate future.

*           It was resolved to ask Malcolm Heather to quote for cutting down the bracken in the unused section of the lawn cemetery which is encroaching into the old churchyard. How to maintain this area will be discussed at a future meeting. Members will make enquiries of local people who might be interested in using the land for grazing.
*           Cllr. Wood reported that the updated Historic Churchyards website is about to go live.

PC11/155: Christmas Lights – update on preparations for 2011
No report.       

PC11/156: September Newsletter
The newsletter was delivered to all households in the parish by post.

 

PC11/157: Parish Plan
50 copies of the plan have been printed and circulated to appropriate people and organisations.

As feedback (eg from the newsletter) is received it will be collated by the chairman and fed into the plan as appropriate. Cllr. Wood will speak to members of the steering group to ascertain whether they wish to continue as a monitoring group.

The Clerk reported that the cost of the parish plan amounted to £2330.32

 

Cllr. Anson left the meeting (9.55)

PC11/158: Financial Matters and Accounts for Payment
The Post Office                      Postage for the newsletter      102597                        414.00

Mrs P Willmore                      August 2011 salary                   102598                        690.92

The Post Office                      PAYE Aug 2011                          102599                          82.43

Mrs P Willmore                      Sept 2011 salary                        102600                        704.52

The Post Office                       PAYE Sep 2011                         102601                          91.59

Cllr. Wood                               Reimburse printing costs        102602                          10.00

Cllr. Bray                                 Reimburse exps parish meet  102603                          15.50

Audit Commission                2011 external audit                    102604                        342.00

Kehelland                               Hanging baskets                        102605                        408.00

A Strick                                     Footpath cutting                          102606                       2178.50

Streamline                              Web hosting fee                          102607                           85.00

Mr Pascoe                              Hanging baskets watering        102608                        450.00

Leaflet Express                     Printing newsletter and p plan 102609                         146.00

Mrs Moon                                Keyholder duties Sept                102610                           60.00

Mr Hall                                    Cleaning & litter picking Sept     102611                         212.00

Malcolm Heather                  Grass cutting                                102612                       1321.00

Mrs P Willmore                      Clerk’s expenses                        102613                            58.52

Resolved these accounts be paid.

2011/12 Budget Performance
The Clerk apologised for an under estimation of grass cutting costs for the year. This has now been rectified.

The current monitoring and projection at the half year indicates an underspend on the budget of approximately £1400.

 

A letter authorising a transfer of £4000 from the instant access to the community account was signed.

 

The report of the external auditor has been received showing no concerns or matters arising. The appropriate notices have been displayed on the village notice boards.

 

PC11/159: Correspondence

CC Planning                            Notification that the application for the revised restoration of the UnitedDowns Landfill site has been referred to the Strategic Planning Committee.

CC                                           Confirmation that the Parish Council’s complaint against Cllr. Kaczmarekfor alleged breach of the code of conduct has been considered and a finding of no failure reached. (The Parish Council accepts the decision as final whilst not agreeing with it). This letter was tabled “in committee” at the last meeting on the advice of Cornwall Council pending Cllr Kaczmarek’s election as to whether the decision should be publicised.

Cllr. Kaczmarek                      Letter of complaint concerning the result of the complaint against him and other issues. I love the ambiguity of this – shall we let it stand? 

Hope Africa                             Request for grant funding.

Spectrum                                Request for grant funding.

Boundary Commission       

Notification of the consultation period on new Parliamentary constituencies.

These items were duly noted.

 

 

 

PC11/160:Date of next meeting
27 October 2011

 

PC11/161: Items for next agenda

None identified.

           

 

 

There being no other business the meeting closed at 22.05.

 

Pat Willmore 01209 200551. lannerpc@aol.com